1. 詢價(jià)階段 Enquiry phase:

 
機(jī)械項(xiàng)目經(jīng)理、硬件、軟件工程師以及采購(gòu)員對(duì)捷飛特意大利相關(guān)部門進(jìn)行技術(shù)商詢，采購(gòu)根據(jù)結(jié)果向捷飛特意大利采購(gòu)部詢價(jià)（包括 貨期、價(jià)格）
MPM, hardware engineer, software engineer and Purchaser, shall send technical enquires to the related department in Italy and our PUD can consequently enquire the Italian purchase department about price and delivery time.
 

1. 采購(gòu)階段Purchase phase:

 
在確認(rèn)相關(guān)物料在意大利采購(gòu)后，方可執(zhí)行以下步驟：
Only after we have confirmed the items to be purchased in Italy, we proceed as follows:
 

1. 集團(tuán)內(nèi)物料單 Intercompany BOM

 
采購(gòu)員根據(jù)技術(shù)負(fù)責(zé)人提出的技術(shù)要求，結(jié)合生產(chǎn)經(jīng)理的貨期要求，準(zhǔn)備《內(nèi)部集團(tuán)物料單》，《內(nèi)部集團(tuán)物料單》應(yīng)包含以下項(xiàng)：
PUD will prepare an ‘Intercompany BOM’ based on the requests of related Technical Departments (MED/EED) and the delivery time requested by PDM. The BOM must respect following guidelines:
 

• 內(nèi)部參考項(xiàng)目、工作站、工作組號(hào)

Inter-company Project Number, Station the Infra-Group Order NR.  (reference only for GEFIT ITALY)
 
 
項(xiàng)目號(hào)Intercompany Project Number：
代表該年年份，例2013年，項(xiàng)目號(hào)為 GD013
The project represents the identification of the year.
 
工作站號(hào)碼為該年度物料單的順序號(hào)，工作站編碼時(shí)，號(hào)碼累加，自001至999，如有必要，自A01至Z99。
Station: this station represents the identification of each BOM. The number is progressive, from 001 to 999 and if necessary form A01 to Z99.
 

• 采購(gòu)在‘內(nèi)部物料單’上加注編號(hào)（此編號(hào)應(yīng)與訂單編號(hào)相同）。

PUD will add in the BOM the intercompany Order Nr.(this number will be same as the order number)
 

1. 捷飛特（大連）采購(gòu)分類GEFIT Dalian purchase classification (reference only for GEFIT DALIAN)

 

• 應(yīng)用于項(xiàng)目Purchase on Project (Gefit Dalian Project, Station, Group)
• 應(yīng)用于庫(kù)房Purchase for our warehouse (Gefit Dalian warehouse)

 

1. 備注Notes:

 

• 捷飛特意大利只有在收到‘內(nèi)部物料單’之后方開(kāi)始采購(gòu)。

Italy will start the purchase only after receiving the BOM, which represents the confirmation in order to start the purchase.
 

• 每一張物料單對(duì)應(yīng)一個(gè)采購(gòu)合同。

One BOM corresponds only to one ORDER
 

• 一張物料單對(duì)應(yīng)一次發(fā)貨（不允許一張物料單多次發(fā)貨）

One BOM, one SHIPMENT(Italy will ship the materials listed in the OM only 1 time-no multiple shipments)[q1] 
 

• 禁止增加物料單上的零部件數(shù)量，（如有必要，可以減少）

The quantities of components filled in the BOM can not be increased (in case and if necessary: decreased)
 

• 如果是捷飛特意大利的技術(shù)/特殊設(shè)備采購(gòu)（例如），申請(qǐng)人需就該采購(gòu)項(xiàng)單獨(dú)、完整填寫一張物料申請(qǐng)單，同時(shí)附確認(rèn)版本技術(shù)參數(shù)資料。

‘ Technical/Special Purchase’: in case we need to buy special EQUIPMENTS from Italy (example welding, machines, numbers), a separate and independent BOM needs to be filled in. It’s also important to send attached all the technical specs available referring to special equipments.
 

• 在物料單發(fā)出一周后，意大利需提供確定的價(jià)格及交貨期，采購(gòu)輸入用友系統(tǒng)并簽訂PO。

One week from the BOM issue date, Italy Geift should provide the final price and delivery time to Gefit Purchasing Department in order to input the order in the UFIDA system and sign PO. [q2] 
 

• 如在物料單發(fā)出一周內(nèi)未取得意大利采購(gòu)給出的價(jià)格及交貨期，采購(gòu)需按每條物料1.00歐元的價(jià)格及希望到物日期錄入用友系統(tǒng)。

In case of purchaser can not receive the price and delivery date within one week since the internal BOM sending, the purchaser still need to input the PO in UFIDA: 1. Price: i euro for each item, 2. Delivery Date: expect delivery  date from PD.
 

• 合同生成同時(shí)以歐元匯率8.5， 美元6，輸入用友，待貨物進(jìn)口后按報(bào)關(guān)單當(dāng)月實(shí)際匯率更改合同

When creating the PO in UFIDA, put the exchange rate as “8.5” for EURO, “6” for USD temporarily, after the goods are imported, according to the date on the customs declaration, check the actual exchange rate of that month, then update the contract in UFIDA with the accurate exchange rate. [q3] 
 

• 捷飛特意大利物流部門Mr. Marco Merlo 需要在發(fā)貨前提供最終報(bào)價(jià)（增加運(yùn)費(fèi)及包裝費(fèi)），采購(gòu)將運(yùn)費(fèi)及包裝費(fèi)按照比例平均分配至相對(duì)應(yīng)的材料單價(jià)中并在用友系統(tǒng)中更新訂單價(jià)格，確定最終采購(gòu)合同。

Once Gefit Shipping Department (Mr. Marco Merlo) has confirmed the final prices (include freight and packing charge) before the shipment, PUD modifies the order values on the ERP system.
 

• 與意大利捷飛特的訂單運(yùn)輸條款使ex-work

The terms of shipment with Gefit Italy use Ex-work [q4] 
 

• 捷飛特提供的內(nèi)部訂單編號(hào)應(yīng)與物料單編號(hào)一致。

The intercompany Order number shall match with the BOM intercompany Order Number.
 

1. 執(zhí)行過(guò)程 Communication flow

 

• 物料單 Internal BOM：

在物料單發(fā)出至捷飛特意大利之前，應(yīng)經(jīng)過(guò)捷飛特大連采購(gòu)部經(jīng)理及總經(jīng)理確認(rèn)。
Confirmation of the BOM before sending it to Italy: PUDM- GM
 
確認(rèn)后的物料單發(fā)給捷飛特意大利成品采購(gòu)部 Mr. Andrea Critelli and Ms. Ivana，郵件抄送給捷飛特大連機(jī)械項(xiàng)目經(jīng)理、電氣項(xiàng)目經(jīng)理、采購(gòu)經(jīng)理、生產(chǎn)經(jīng)理、總經(jīng)理。
PUD – Mr. Andrea Critelli and Ms. Ivana (Commercial Purchase)
Copy to :--GEFIT Dalian: MPM, EEPM, PUDM,PDM, GM
 

• 采購(gòu)訂單Purchase order：

采購(gòu)訂單發(fā)送給捷飛特意大利采購(gòu)部 Mr. Marco Merlo， 郵件抄送給捷飛特大連 項(xiàng)目機(jī)械負(fù)責(zé)人、電氣部門經(jīng)理、生產(chǎn)經(jīng)理、采購(gòu)經(jīng)理及總經(jīng)理，郵件抄送給捷飛特意大利
Order to Italy and related shipment arrangements
GEFIT Italy- Mr. Marco Merlo(Technical Service Department)
Copy to : - GEFIT Dalian: MPM, EEDM, PUDM, GM,
    GEFIT Italy: Mr. Gianni Marchese
 
7.5 捷飛特意大利的技術(shù)服務(wù)采購(gòu)Purchase of TECHNICAL SERVICE from Headquarter
 
7.5.1       總經(jīng)理明確捷飛特意大利的服務(wù)種類（機(jī)械設(shè)計(jì)、電氣設(shè)計(jì)
軟件設(shè)計(jì)、裝配服務(wù)）
GM defines the details of the service with the Italian Headquarter: type of service (mechanical, electrical, software, assembly service) + general costs
 
7.5.2       根據(jù)總經(jīng)理提供的相關(guān)信息，采購(gòu)發(fā)采購(gòu)訂單給捷飛特意大利，抄送給財(cái)務(wù)部，在用友系統(tǒng)中執(zhí)行采購(gòu)流程。
According to the details provided by GM, PUD issues the PO to the Italian headquarter, copy to AFD, and input the PO in the UFIDA systems with all the internal references
 
7.5.3       意大利總部根據(jù)捷飛特大連的采購(gòu)訂單開(kāi)具發(fā)票。
Headquarter issues the Invoice according to the PO

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